McPhersonClarke

Office and Office Administration McPhersonClarke is located in a high quality office complex in Ottawa, Ontario occupying approximately 2,500 square feet of office and storage space. Secure long term storage is available off site for aged files and supplies. We are also located in Calgary, Alberta occupying approximately 1,500 square feet of office and storage space. Secure long term storage is also available off site in Calgary for aged files and supplies. McPhersonClarke provides office space, a permanent address, and a full complement of administrative support staff. Our offices are equipped with up-to-date computers and software, including word processing, desktop publishing, accounting, database, and meeting planning programs. Other equipment includes printers, fax machine, photocopy machine, telephone system, file backup, postage meter and scale, office furniture, file cabinets, and an office security system. We are connected to the Internet and can provide broadcast fax and e-mail messaging services. Back to top of page Board of Directors Meetings McPhersonClarke can provide complete support to your Board at its Board meetings. The Association Coordinator responsible for the association ’s administration can make all meeting site or telephone conference arrangements, prepare meeting notices and agendas for all meetings, record minutes and distribute to the Board, present reports, and create and/or maintain a Board / Policy and Procedures Manual. Back to top of page Financial Management McPhersonClarke can provide all the financial services that your association requires. Through sound financial management and reporting, we can assist your Board of Directors in making informed decisions regarding your association and its activities. We employ an efficient and effective system, utilizing a series of checks and balances, for managing our client ’s finances. Back to top of page Newsletters and Publications McPhersonClarke produces many publications on a regular basis for Associations across Canada and the U.S. We have saved organizations considerable budget dollars in procuring the best service for the money. Our firm has extensive experience in providing organizations with top quality documents in printed versions as well as by electronic means (email, internet or faxout). Back to top of page Communications and Technology McPhersonClarke provides clients with the latest technology available in order to ensure the most cost effective means of high quality communications possible. Communications are performed by email as a rule. - Fax and telephone lines are connected to the most efficient long distance service provider. - Paper and document delivery systems are monitored regularly. - Confidential mail is prepared and delivered through our offices at cost. -All systems including photocopier and fax machines are operated by a coding and documenting system to ensure that charges are made to the appropriate account for these services. -All communications are proofread by two individuals before forwarding to appropriate directors for signature or before communicating with members.